TO: All Companies Licensed or Authorized to Write Property and Casualty Insurance in South Carolina
FROM: Raymond G. Farmer, Director of Insurance
This correspondence is being issued to provide notification and guidance on reporting requirements relating to the impact of severe weather occurring on April 12th and 13th in the State of South Carolina.
In accordance with South Carolina Code of Laws Section 38-13-160, the South Carolina Department of Insurance is requiring all authorized property and casualty insurance companies, including licensed insurers, eligible surplus lines insurers, and companies that write private and/or excess flood insurance coverage, to complete the attached claims reporting spreadsheet and return it to the Department.
The table below outlines the schedule for data call submissions. Only claims relating to severe weather from April 12, 2020 to April 13, 2020 for South Carolina policies should be reported. The first report is due Monday, April 27, 2020 for claims reported as of Wednesday, April 22, 2020.
Data Call for April Severe Weather
Cumulative Catastrophe Claims Data Reported As Of
***Excel files of completed reports should be submitted via email to CATdata@doi.sc.gov by the due dates indicated above (and also reflected in the Excel spreadsheet).***
In the subject line, please refer to the actual report number (i.e., 1st report or 2nd report in accordance with due dates specified). Please refer to the Instructions tab of the reporting template for additional guidance relating to this data call. Any additional questions may be submitted to CATinfo@doi.sc.gov.
All licensed property & casualty and approved surplus lines insurers must submit completed reports. In the event a company has no claims to report and does not anticipate any claims to be reported, only one report is required indicating that there are no claims. If the company receives relevant claims at a later date, then it should begin reporting in subsequent submission windows.
This notice does not apply to life or health insurers, monoline financial guaranty, mortgage guaranty, title, fidelity and surety, workers’ compensation, medical malpractice insurers, professional liability insurers, or reinsurers.
If a company has multiple insurers within a holding company group, it will not be necessary to complete an Excel spreadsheet for each insurer. Instead, the holding company group should aggregate the information into one Excel spreadsheet and provide (on the Instructions tab) a list of those insurers within the group for which information is being aggregated. However, surplus line insurance companies should submit information on an individual company basis. If there is a surplus lines insurer within a group, the group should exclude the surplus lines insurer from the aggregated report as surplus lines insurers will be required to report their data separately from the group.
The data required under this data call must be submitted as email attachments in Excel format. In accordance with Section 38-13-160, company responses must and will be treated as strictly confidential; responses will be aggregated for purposes of public disclosure.
Please note that the Department is requesting data at the zip code level. Respondents should include a breakdown of claims data by zip code and provide the name of the corresponding city or town for each zip code provided. The Instructions tab includes details on how to report claims for which the zip code and/or city/town is unavailable.
A copy of the data call spreadsheet template can be downloaded from the Department’s website at https://doi.sc.gov/DocumentCenter/View/12730.
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